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Filing 檔案管理
Key Sentences（重點句子）
823.Did you look up those files I requested？
我要的那些檔案資料都找到了嗎？
824.I couldn't find any information on that company， even though I checked all the cross-references.
盡管我查了全部的對照表，仍未找到有關那個公司的資料。
825.I'm almost sure that information was filed.
我幾乎可以肯定，那份資料已經存檔。
826.Would you like me to check again under a different heading？
讓我在別的標題下再查一查，好嗎？
827.Maybe that's why I couldn't find it.
也許這就是我為什么找不著的原因了。
828.All the information on the Brown correspondence is filed under'B'.
所有布朗往來信件的資料都歸在'B'字母下。
829.Do you still remember how our filing system work？
你還記得我們的歸檔系統是如何運作的嗎？
830.All files are arranged alphabetically.
所有檔案是按字母順序排列的。
831.And out outgoing and incoming correspondence is kept in the file.
發出和收到的信函都存在那個檔案里了
832.I'm going to clean out all the old files by tomorrow.
我準備明天把所有的檔案都清理一下。
833.Would you like to look through any of them before I throw them away？
我把它們處理掉之前，你還要仔細地檢查一遍嗎？
834.Fetch me those Brown files right now.
馬上幫我查一下布朗名下的檔案袋。
835.I've got the list here.
我已經把單子都整理出來了。
836.You said we would have to issue a list of instructions to all the staff on filing routine.
你說我們得向全體職工下達一份立卷須知。
837.We might head the page'notice'and the center the title 'filing instructions. '
我們可以'通知'二字為抬頭，再把標題'立卷須知'寫在中間。
838. It can be dated at the end and signed by the Managing Director.
把日期放在末尾，由總經理簽字。
839.The first point I have is about sorting into chronological order.
第一點是按年月日順序排列。
840. It's about removing paper clips and pins.
第二點是要去掉回形針和大頭針。
841.The third is about punching papers evenly so that they liesquarely in the folder.
第三點是文件打孔要一致，以便使文件在文件夾里平整。
842.For number four I've writte 'Be consistent'.
第四點我寫的是'前后要一致'.
843.'One customer——one file is the rule.
'一戶一卷'是立卷的規定。
844. I've a few more points about the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded.
還有幾點，是有關使用相互參照條和借出卡的問題以及何時轉移舊資料以免卷中文件過多的問題。
845.Don't forget to include a note on locking the filing cabinets at the end of the day.
記住下班前一定要把檔案柜鎖好。
Dialogue A
（Mr. Steven is asking his secretary Miss Wang for the files he requested. ）
（A： Mr. Steven； B： Miss Wang）
A： Miss Wang， did you look up those files I requested？
B： I'm sorry， Mr. Steven. I couldn't find any information on that company， even though I checked all the cross-references. I don't think it's there.
A： I'm almost sure that information was filed.
B： Would you like me to check again under a different heading？
A： Yes， in fact I believe I asked you to put it in Mr. Brown's file.
B： Maybe that's why I couldn't find it. All the information on the Brown correspondence is filed under'B'.
A： Do you still remember how our filing system work？
B： Yes， I do. All files are arranged alphabetically.
A： That's right.
B： And outgoing and incoming correspondence is kept in the file， reports and business documents in this one. And customer's information is in that one.
A： Great.
B： By the way， I'm going to clean out all the old files by tomorrow. Would you like to look through any of them before I throw them away？
A： Of course. But first of all. Fetch me those Brown files right now.
B： Yes， Mr. Steven
Dialogue B
（Mr. Brown， the sales manager of Modem Office Limited， and his secretary Miss Yao are working on the filing instructions）
（A： Miss Yao； B： Mr Brown）
A： I've got the list here， Mr Brown.
B： What list？
A： The list of pointd about filing… You said we should discuss it this morning.
B： Oh， yes. I remember. I was so cross yesterday when I discovered that Mary was keeping two separate files for the same customer.
A： Yes， you said we would have to issue a list of instructions to all the staff on filing routine.
B： Right！ Well， what have you written down？
A： I thought we might head the page notice and then center the title'filing instructions.
B： Yes， that's all right， and then it can be dated at the end and siged by the Managing Director.
A： Yes.
B： Then what's the first point？
A： The first point I have is about sorting into chronological order.
B： Good， what's the next point？
A： It's about removing paper clipw and pins.
B： OK. The third one？
A： The third is about punching papers evenly so that they lie squarely in the folder.
B： That's fine. What's the next？
A： For number four I've written'Be Consistent'.
B： Yes， that's essential. One customer——one file is the rule.
A： Right. Anything else？
B： Yes. I've a few more points about the use of cross-reference slips and out cards and when to transfer old material so that the files don't become over crowded. Well， I think you can finish those on your own.
A： Very well， Mr. Brown.
B： And don't forget to include a note on locking the filing cabinets at the end of the day.
A： No， I won't forget.
Notes 注 釋
1.look up 尋查，查到
Please look up the wod in the dictionary.
請在字典里查一下這個詞。
2.under a heading 以……為題
3.by the way： incidentally 順便說一下
By the way， have you seen the film'Gone with the Wind'？
順便問一下，你看過《亂世佳人》這部電影嗎？
4.clean out 清理
5.look through 審查；仔細檢查
The auditor looked through all the vouchers.
查賬員審查了全部憑單。
6.filing instructions 檔案立卷
7.You said we should discuss it this morning.
你說過今天上午我們討論這件事。
8.cross 發怒的，生氣的
9.issue a list of…頒布一份；發布一份
issue an order 發布命令
10.one customer——one file 一個客戶一個卷宗
11.cross-reference slips 相互參照條
12.out card 借出卡
13.Don't forget to do sth. 不要忘記要做某事
Wotds and Expressions
file/fail/ n. 檔案，卷宗；文件夾
correspondence/k&ris'p&nd+ns/ n. （信函）通信
alphabetically/$lf+'beitik+li/ ad. 按字母順序排列地
fetch/fetM/ v. 找來，拿來
issue/'iMju： / v. 發布
instruction/ius'tr）kM+n/ n. 指導
chronological/kr&n+'l&d{ik+l/ a. 按時間順序記載的
clip/klip/ n. 回形針
pin/pin/ n. 大頭針
punch/p）ntM/ v. 在……上打孔
evenly/'ivenli/ ad. 平均地，平衡地
squarely/'skw#+li/ ad. 平整地，正面地
folder/f+uld+/ n. 折疊式印刷品
consistent/k&n'sist+nt/ a. 一致的
essential/i'senM+l/ a. 必要的，基本的
transfer/'tr$sf+： / v. 轉移
cabinet/' k$binit/ n. 櫥，柜
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